Procedure Review Checklist

Formalia

• The header has title, document number, revision number, and who prepared the document
• Headings listed below and only those are included:
  1. Purpose
  2. Scope
  3. Flowchart
  4. Procedure
  5. Responsibilities
  6. Forms
  7. Control of Records
  8. Revision History
  9. Approvals
  10. References
  11. Terms and Definitions
• Each heading preceeded by only one newline
• Page breaks should not separate headings and content
• Consistent use of font type and sizes as per template
• All dates according to ISO 8601 e.g. 2018-12-25
• Page number and total pages correct and in footer of every page

Purpose

• Explains the relevance of the procedure.

Scope

• Describe the scope of the procedure within the organisation
• Describe the starting point or entry criteria for the procedures
• Describe the completion point or exit criteria for the procedure

Flow

• The flowchart includes all the major activities in the procedure and only those
• It can optionally include forms specified in the procedure and only those
• It can optionally include systems for control of records specified in the procedure and only those

Activities

• The detail level of the activities seem appropriate to fulfill the purpose of the procedure
• Each activity is understandable and well-defined
• Problematic or complex activities are described in more detail than stable or simple activities
• Is there a clear interface or handover between each of the activities e.g. a document signifies the transition from one activity to the next
• Responsibility is assigned for each activity or task

Responsibilities

• All stakeholders in the procedure are listed
• No named persons, but only roles are listed
• The description of the responsibility covers all the activities

Forms

• All forms referenced in the procedure are listed
• All form references are written using English title capitalisation e.g. Out of the Crisis.

Control of Records

• Control of records covers all documents, forms, registers or other record accessed, created, updated or deleted as part of the procedure
• Any special conditions related to information security, backup, retention period, or manner of disposal is described for each of the records

Revision History

• The revision history is complete and in accordance with the current revision number of the document

Approvals

• The Responsible Manager and Quality Manager is correctly identified
• Approval is obtained to cover the full area of responsibility and authority that is required to implement the procedure

References

• References are optional
• Forms should not be included in references
• The title and document no or location is correct
• The reference can be obtained based on the title, and document no or location