Procedure Review Checklist
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Title: Procedure Review Checklist
Ref: XXXX/YY
Formalia
The header has title, document number, revision number, and who prepared the document
Headings listed below and only those are included:
Purpose
Scope
Flowchart
Procedure
Responsibilities
Forms
Control of Records
Revision History
Approvals
References
Terms and Definitions
Each heading preceeded by only one newline
Page breaks should not separate headings and content
Consistent use of font type and sizes as per template
All dates according to ISO 8601 e.g. 2018-12-25
Page number and total pages correct and in footer of every page
Purpose
Explains the relevance of the procedure.
Scope
Describe the scope of the procedure within the organisation
Describe the starting point or entry criteria for the procedures
Describe the completion point or exit criteria for the procedure
Flow
The flowchart includes all the major activities in the procedure and only those
It can optionally include forms specified in the procedure and only those
It can optionally include systems for control of records specified in the procedure and only those
Activities
The detail level of the activities seem appropriate to fulfill the purpose of the procedure
Each activity is understandable and well-defined
Problematic or complex activities are described in more detail than stable or simple activities
Is there a clear interface or handover between each of the activities e.g. a document signifies the transition from one activity to the next
Responsibility is assigned for each activity or task
Responsibilities
All stakeholders in the procedure are listed
No named persons, but only roles are listed
The description of the responsibility covers all the activities
Forms
All forms referenced in the procedure are listed
All form references are written using English title capitalisation e.g. Out of the Crisis.
Control of Records
Control of records covers all documents, forms, registers or other record accessed, created, updated or deleted as part of the procedure
Any special conditions related to information security, backup, retention period, or manner of disposal is described for each of the records
Revision History
The revision history is complete and in accordance with the current revision number of the document
Approvals
The Responsible Manager and Quality Manager is correctly identified
Approval is obtained to cover the full area of responsibility and authority that is required to implement the procedure
References
References are optional
Forms should not be included in references
The title and document no or location is correct
The reference can be obtained based on the title, and document no or location